BDS Yarmouth & Choate collects personal data from individuals in the course of our work in order to be able to provide services as an executive search firm. Typically this data comprises what is included in a standard resume/CV, (e.g., name, address, telephone number, e-mail address, employment history, degrees and other qualifications, languages and other skills). It also may include interview notes, comments from references and a record of our contacts with individuals. In addition, our data may include biographical details found in the public domain as well as information gained from private sources.
We make every effort to ensure that any information held is accurate and kept as up-to-date as possible. We do not obtain information under false pretenses.
As a matter of policy, we do not solicit sensitive information (e.g., data on racial/ethnic origin, health, sexual orientation, political opinions, religious/philosophical beliefs, trade union membership). If an individual provides this information, he or she will be required to give explicit consent for us to hold such information.
Use and disclosure of information
All information collected/provided to us is entered into our proprietary database. BDS Yarmouth & Choate employees have access to this data, which is used only for the purposes of executive recruitment and related services.
Any individual who sends us an unsolicited resume or enters his or her personal data into our Candidate Profile System on our Website should be aware that this information might be added to our database. If an individual does not wish this to happen, we regret that we will be unable to assist him or her in efforts to find a new challenge.
Data transfer among BDS Yarmouth & Choate Associates
Our proprietary database is accessible to all BDS Yarmouth &
Choate Associates. Any individual who might object to his or her data being made accessible to our colleagues in other offices should inform us of this concern. If this should be the case, we regret that we will be unable to hold that individual’s data and/or consider that individual as a potential candidate on any of our searches.
Data transfer to third parties
An individual’s personal data will only be disclosed to specific and named client companies with an individual’s prior agreement. An individual’s data will not be disclosed to any other third party unless BDS Yarmouth & Choate is required to do so by law.
BDS Yarmouth & Choate takes appropriate technical and organizational measures to protect against the loss, misuse,
unauthorized access, disclosure, alteration or destruction of personal information under our control (e.g., multiple levels of user authentication, industry standard security). All documents provided to clients contain a statement reminding them of the confidential nature of the information they receive as well as their obligation to comply with applicable national data privacy legislation.
In accordance with applicable national data privacy legislation, an individual may have the right to contact BDS Yarmouth & Choate to establish whether or not we hold personal data on him or her and the names of any people or organizations that may have received a copy of this data.
Any individual with a record in our database has the right to request a copy of any of his or her personal information accessible by means of a search on his or her name in our systems.
Any individual with a record in our database has the right to request that we rectify any inaccuracies in his or her personal data or that his or her record be removed from our database and other systems. All requests will be acknowledged and dealt with as quickly as possible and within the time stipulated by the applicable data privacy legislation for the individual’s country of residence.